Operations Manager

JOIN THE JIT TEAM!

Help keep the systems, spaces, vendors, and day-to-day operations behind Just in Time running smoothly so our team can stay focused on serving young people.

Are you someone who enjoys making things work, bringing order to complex processes, and being the person others can count on? Do you like solving problems, coordinating across teams, and building strong relationships with vendors and partners?

As our Operations Manager, you’ll serve as a central coordination point for the day-to-day systems that keep Just in Time running well. You’ll support purchasing, vendors, HR administration, facilities, fleet, safety, and event operations while helping create reliable processes across the organization.

This is a great role for someone who is organized, resourceful, relationship-oriented, and comfortable managing multiple priorities at once.

What does an Operations Manager do?

Keep day-to-day operations running smoothly

Coordinate purchasing from approval through ordering, documentation, and delivery.

Partner with budget owners and Accounting to keep purchasing and payment processes moving efficiently.

Help create and maintain clear operational processes that keep teams organized and connected.

Track important operational details, deadlines, records, and follow-up.

Build strong vendor and partner relationships

Manage day-to-day relationships with vendors, contractors, and service providers.

Coordinate vendor setup, invoicing, payment requirements, and documentation.

Maintain contracts, renewal and expiration dates, and certificates of insurance.

Identify and coordinate venues and vendors for organizational events.

Support our people and workplace

Coordinate onboarding and offboarding logistics, including IT equipment and account setup.

Maintain personnel records and HR system information with accuracy and confidentiality.

Oversee office operations, supplies, equipment, maintenance, and facilities-related vendors.

Track required background checks, training, and certifications.

Keep JIT safe and prepared

Coordinate emergency procedures, drills, incident reporting, and safety supplies.

Maintain required OSHA/Cal-OSHA postings and compliance.

Manage vehicle maintenance, registration, insurance, mileage, and other fleet records.

Help ensure operational and safety requirements stay current across the organization.

Support events and special projects

Help identify and secure appropriate venues for events of varying sizes.

Coordinate operational logistics across vendors, staff, and other stakeholders.

Provide on-site operational support and troubleshooting during events.

Step in where needed to solve problems and keep projects moving.

What You’ll Bring 

You’re highly organized and dependable, but you’re also comfortable adapting when plans change. You see how different systems connect, communicate clearly with people across the organization, and take ownership of details from start to finish.

– 3+ years of administrative or operations experience, ideally in a nonprofit or mission-driven organization.

– Strong organizational and project management skills with the ability to manage multiple priorities.

– Experience coordinating vendors, purchasing, facilities, administrative systems, or similar operational functions.

– Ability to handle confidential HR, personnel, and financial information with discretion.

– Comfort using HR and operational software such as BambooHR or similar platforms.

– Strong written and verbal communication skills.

– Strong problem-solving skills and the ability to make timely decisions when circumstances change.

– Valid California driver’s license and clean driving record.

– Ability to pass a Live Scan/background check.

– A commitment to JIT’s mission and to creating reliable systems that help our team and community thrive.

The details

Full-Time | Exempt

Pay:  $75,000–$78,000 per year, plus incentive compensation eligible

Reports to: Co-CEO

Interested in applying?  Email: JITcareers@jitfosteryouth.org